Center for Fine Arts Education Business Manager Job Description

Job Title: Business Manager
Reports To: President and CEO for the Center for Fine Arts Education

Summary: The position of Business Manager has two primary responsibilities. The first is the general financial and contractual management for both CFAE (a for-profit corporation) and its not-for-profit clients. The second is donor engagement, grant management, and general sales.

Essential Duties and Responsibilities

Business Management

  1. Work with the President and CEO to develop financial objectives and budgets.
  2. Coordinate financial preparation and management with the President and CEO.
  3. Manage approved budget line items.
  4. Review and develop client contracts in collaboration with the President/CEO of CFAE.
  5. Review and collaborate with assigned staff on hotel contracts.
  6. Work with the designated insurance agent to manage appropriate coverage for CFAE and clients.
  7. Process accounts payable, accounts receivable, daily deposits, and other financial processes as assigned.
  8. Complete payroll as scheduled.
  9. Work with the Director of Operations to prepare and submit required reports including, but not limited to, the annual report online filing with the Florida Department of State, Division of Corporations

Development and Sales

  1. Assist with the development of a comprehensive case statement for support of the Association, based on long-range plan; update annually.
  2. Research funding sources and provide pertinent financial information for grant and manage the grant application process.
  3. Provide critical support for grant preparation and reporting.
  4. Oversee the development and production of all materials, used to support the Association’s fundraising events and campaigns.
  5. Management of non-dues revenue sales, including exhibit space, sponsorships, and advertising, for all clients.

Information Systems

  1. Provide technical support for custom applications wherever needed (e.g., online membership payment, tracking and reporting, conference registration, conference schedule and the associations’ websites).

Supervisory Responsibilities

None

Qualifications

  1. Highly effective verbal, non-verbal, and written communication methods for external and internal audiences.
  2. Work effectively with a diverse group of people to facilitate cross-division work.
  3. Must have a demonstrated understanding of for-profit and not-for-profit finance.
  4. Demonstrated knowledge of financial management software as well as general knowledge and confidence with using computers and technology, including a willingness and ability to learn new software/applications and processes quickly. 
  5. Demonstrated aptitude for donor development, grant management, and sales.

Education AND/OR Experience

  1. Bachelor’s degree in accounting, finance, or related field;
  2. Master’s degree preferred;
  3. Working knowledge of Not-for-Profit associations;
  4. Comfort working with non-financial staff to obtain information needed for financial purposes;
  5. Knowledge of and/or Experience in Fine Arts Education.

Work Environment

Office work setting in a fast-paced environment.

Physical and Other Requirements: To successfully perform the duties of this position, the employee is regularly required to prepare equipment and materials as needed for meetings and conferences, including lifting and moving up to 15-pound boxes as necessary. Some travel is involved with this position.

The location of this position will be at the Center for Fine Arts Education in Tallahassee, Florida.

 

To Apply: Email a cover letter and resume to Dr. Kathleen D. Sanz, President & CEO, CFAE: kdsanz@cfaefl.org